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How AI enhances your new hire request workflow
AI transforms the hiring request process by eliminating manual tasks and ensuring job descriptions are clear, structured, and aligned with company standards. By leveraging AI to generate job descriptions instantly, hiring managers can focus on selecting the best candidates rather than spending time drafting descriptions from scratch. Automated notifications and approval tracking ensure every step is completed efficiently, keeping everyone informed and reducing delays.
How it works:
Request submission: A manager submits a hiring request using a structured form, including job title, key requirements, and any additional information.
Approval process: The request is sent to a senior manager for approval.
AI-generated job description: If approved, AI generates a professional job description based on the submitted details.
HR notification: The final job description is automatically emailed to HR for posting on job boards.
Rejection process: If the request is declined, the requester receives an automated email with the reason for rejection.
Want to enhance your process?
Consider adding an extra review step if the position requires budget approval or aligns with DEI hiring goals.
Why use this workflow template?
Save time: Automate job description creation and approval workflows, reducing the time spent on manual requests and drafts.
Ensure consistency: AI-generated descriptions follow a structured format, ensuring alignment with company standards and avoiding inconsistencies.
Improve transparency: Keep managers and HR informed at every stage with automated notifications, so no request is lost in the process.
Reduce manual work: Eliminate tedious email exchanges and approval delays by having a clear, automated workflow in place.
Speed up hiring: Move quickly from request to job posting with AI-generated descriptions and instant approvals, helping to fill roles faster.
How it works
Submit incident reporting form
AI analysis
Quick communication
Investigation form
Report generation
Overview of cases
Submit incident reporting form
The person recording the incident fills out an incident reporting form that will automatically start the process, the form can be shared on the Journeys portal or any internal portal your company is already using.
Frequently asked questions
Can I customise the hiring approval workflow to fit our process?
Absolutely. The workflow template is fully customisable, allowing you to adjust approval steps, notification settings, and document formats to suit your organisation's needs.
Why use AI in this workflow?
AI enhances efficiency by automating repetitive tasks, such as job description generation, ensuring consistency and reducing bias. It speeds up the hiring request process by eliminating manual drafting and streamlining approvals. Additionally, AI-powered insights can help optimise job descriptions for inclusivity and effectiveness, improving candidate attraction and engagement. This workflow leverages AI to save time, reduce errors, and ensure hiring teams can focus on strategic decision-making rather than administrative tasks.
Can I edit the AI prompt?
Yes, you have full control over the AI prompt. You can customise it as many times as needed to align with your hiring criteria, company tone, and specific job requirements. Adjusting the prompt ensures that AI-generated job descriptions reflect your organisation's standards and attract the right candidates.
Can this workflow integrate with our HR system?
Yes, it can seamlessly connect with existing HR tools, including HRIS and ATS platforms, for automated updates and notifications. This ensures hiring approvals, candidate tracking, and document management are streamlined.
How can workflow automation improve my business?
By implementing best-practice workflow automation templates, you can reduce manual tasks, ensure process consistency and improve overall efficiency across departments like HR, finance, and operations.
How do I get started with workflow templates?
Select a template that fits your needs, customise it as required, and start automating your processes right away. Our team is available to assist with setup and integration.
Recommended workflow automation templates
Looking for similar automation solutions? Explore these workflow templates to further optimise key processes so you and your team can quickly get approvals, reduce delays, and focus on high-value work that requires a human touch.