Software requests often involve multiple approvals and communication steps, leading to delays and inefficiencies. Our workflow template streamlines the process by automating key steps, ensuring smooth coordination and reducing administrative burden. It also helps with employee onboarding by ensuring new hires gain timely access to the tools they need. The workflow integrates seamlessly with your existing systems, such as IT ticketing tools, HR platforms, and access management software, for a hassle-free experience.
How it works:
Request submission:
Employees submit software requests via an intuitive online form, specifying the software needed and the purpose.
Automatic confirmation emails are sent to acknowledge receipt of the request.
Manager approval:
The request is routed to the relevant manager for approval.
A reminder email is automatically sent if no action is taken within three days.
Conditional processing:
Approved requests trigger the creation of procurement or installation tasks, such as automatically generating a Jira ticket for the IT department to take action.
Denied requests prompt an automatic notification with a reason for rejection and escalation options.
Final notification:
The employee requesting the software receives an email confirming the approval or rejection of their request.
Approved requests proceed to the IT team for implementation.
Want to enhance your process?
Consider automating IT requests by integrating with your project management system. This allows employees to submit requests without needing to navigate complex tools like Jira or other IT systems. Once the task is completed, the workflow can trigger an automatic notification to confirm the software has been successfully set up.
You could also leverage AI to assess request. For instance, if an employee from a non-customer-facing department requests access to customer management software like Salesforce, AI can flag it for review before approval.
Why use this workflow template?
Reduce manual follow-ups: Automated reminders and notifications ensure requests progress without employees needing to chase approvals.
Faster software access: Employees receive the tools they need promptly, helping them start work sooner and stay productive.
Seamless IT coordination: Requests are automatically assigned to IT teams through systems like Jira, reducing bottlenecks.
Ensure regulatory compliance: Automating approvals and tracking requests helps maintain records and align with company policies and industry regulations.
How it works
Submit incident reporting form
AI analysis
Quick communication
Investigation form
Report generation
Overview of cases
Submit incident reporting form
The person recording the incident fills out an incident reporting form that will automatically start the process, the form can be shared on the Journeys portal or any internal portal your company is already using.
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Name Surname
Job Title, Company
Frequently asked questions
Can I customise the software request workflow to fit our process?
Yes, the workflow template is fully customisable, allowing you to modify approval steps, notifications, and form fields to fit your organisation’s needs.
How can I share the software request form with employees?
You can easily share the form via a link or embed it into your internal systems. The form is fully editable, giving you complete control over the fields and layout, and it can be added to a branded portal with just one click for a seamless employee experience.
What types of workflow templates are available?
Our collection includes a variety of templates to support different business functions, such as HR approvals, finance requests, compliance tracking, and operational task management. You can choose between AI-powered workflows and standard automation options.
How can workflow automation improve my business?
By implementing best-practice workflow automation templates, you can reduce manual tasks, ensure process consistency and improve overall efficiency across departments like HR, finance, and operations.
What AI use cases do these templates support?
Our AI-powered templates help with tasks like document approvals, automated notifications, compliance checks, and data validation. Examples include application sifting, AI-powered helpdesk, contract drafting, email drafting, smart lead management, and expense management automation, making processes faster and more reliable.
How do I get started with workflow templates?
Select a template that fits your needs, customise it as required, and start automating your processes right away. Our team is available to assist with setup and integration.
Recommended workflow automation templates
Looking for similar automation solutions? Explore these workflow templates to further optimise key processes so you and your team can quickly get approvals, reduce delays, and focus on high-value work that requires a human touch.